All organizations have accumulated and continue to accumulate records and information as evidence of their activities. Many organizations are incurring costs in large quantities of records generated, equipment and storage space. Most of the personnel managing records today have limited or no specialist training in the technical management of records. This information can only be a valuable resource if it is available to the right person, at the right time, in the right place and at the least possible cost. This calls for specialist skills and training on the part of records operatives. In line with international records management standards this course will impart fundamental skills and knowledge on the principles and practices that govern the cost– effective creation, maintenance and use and disposal of information.
- Identify records and information management challenges
- State the objectives of records information management
- Define the key terms: record, records media, e-records etc.
- Manage e-mail as a corporate record
- Identify and apply security and preservation measures for records
- Establish a records and information management programme
- Appraise, develop and implement a Records Policy
- Constitute a Records Management Committee
- Demonstrate knowledge of the stages of the records-life-cycle
- Apply the 3 Es to the management of records throughout their life cycle; and
- Differentiate between primary and secondary values in records appraisal and be able to carry out appraisal exercise
- Demonstrate knowledge of developing and implementing records retention and disposal schedule